Privacy Policy

This Privacy Policy describes how Videoyards ("we," "our," or "us") collects, uses, and protects your information when you use our services, including our website and Chrome Extension (Screen Recorder with Custom Cursor & Auto Zoom).

By using any of our services, you consent to the collection and use of information as described in this policy. For service-related terms, please see our Terms of Service.

Information We Collect

A. Website Data Collection

1. Account Information

When you create an account, we collect: name and email address, company name (optional), and profile information you choose to provide.

2. Usage Data

We collect pages visited and features used, time spent on the platform, browser type and device information, and IP address and location data for analytics.

3. Country Information

We collect and store your country code (ISO 3166-1 alpha-2 format, e.g., "US", "GB", "IN") for the following purposes:

• Tax Compliance: To determine applicable tax rates and comply with regional tax regulations
• Legal Compliance: To ensure compliance with regional privacy laws (GDPR, CCPA, etc.) and data protection requirements
• Service Localization: To provide region-appropriate features and content
• Analytics: To understand our user base distribution and improve our services

How We Collect Country Data: We automatically detect your country based on your IP address when you first access our platform. This information is stored in your account profile and may be updated if you access our services from a different location. You cannot directly modify your country information in your account settings, as it is automatically determined for compliance purposes.

Data Accuracy: Country information is derived from IP geolocation data and may not always reflect your actual physical location. We use this data solely for the purposes stated above and do not use it to track your precise location or movements.

B. Chrome Extension Data Collection

1. Screen Recording Data

• What: Video captures of your selected screen/window content
• When: Only during active recording sessions when you explicitly start recording
• Purpose: To provide the core screen recording functionality
• Storage: Temporarily processed locally, then transferred to your dashboard only when you choose

2. Camera Recording Data

• What: Video footage from your webcam when camera recording is enabled
• Control: Camera recording is entirely optional and requires explicit activation
• Purpose: Picture-in-picture camera functionality for professional videos

3. Cursor Tracking Data

• What: Mouse cursor position, click events, timestamps, and movement patterns
• When: Only during active recording sessions on websites you choose to record
• Purpose: Enable auto-zoom functionality and enhanced cursor effects
• Scope: Limited to recording sessions only - no background monitoring

4. Audio Recording Data

• What: Audio from your selected microphone during recording sessions
• Control: Microphone selection and usage is under your complete control
• Purpose: Provide audio narration and sound for your video recordings

How We Use Your Information

Website Services

• Provide and maintain your Videoyards account
• Process and store your uploaded/recorded videos
• Send service-related communications
• Improve our platform based on usage analytics
• Provide customer support
• Determine applicable tax rates and ensure compliance with regional tax and privacy regulations based on your country information
• Apply appropriate privacy protections and data handling practices based on your country's legal requirements (GDPR, CCPA, etc.)

Chrome Extension Services

• Core Functionality: Process and combine screen, camera, and audio recordings locally
• Enhancement Features: Generate cursor tracking data for auto-zoom and enhanced effects
• User Experience: Remember your preferred recording settings and device selections
• Integration: Transfer completed recordings to your Videoyards dashboard when requested

Data Sharing and Third Parties

What We DON'T Do

• We do NOT sell, rent, or share your recording data with third parties
• We do NOT use your recordings for advertising or marketing purposes
• We do NOT analyze your recording content for commercial purposes
• We do NOT access your recordings without explicit permission

What We DO Share

• Service Providers: We use trusted providers for hosting and infrastructure (bound by strict data protection agreements). Country information may be shared with payment processors for tax calculation purposes only.
• Legal Requirements: We may disclose information (including country data) if required by law or to protect our rights, or to comply with tax authorities in your jurisdiction
• Dashboard Integration: When you choose to save recordings to your dashboard, they're stored in your personal account

Country Data Sharing: Your country information is only shared with third parties when necessary for tax compliance, legal requirements, or with service providers who need this information to provide their services (such as payment processors). We do not sell or rent your country information to third parties for marketing or advertising purposes.

Data Security and Storage

Chrome Extension Security

• Local Processing: All recording processing happens locally on your device
• No Automatic Upload: No raw recording data is transmitted until you choose to save/export
• Automatic Cleanup: Temporary recording data is automatically cleared after each session
• Secure APIs: Uses Chrome's secure browser APIs for all recording functionality

Website Security

• Encryption: All data transmission uses HTTPS encryption
• Secure Storage: Your account data and uploaded videos are stored on secure servers
• Access Controls: Only you have access to your recordings and account data

Your Rights and Controls

Chrome Extension Controls

• Start/stop recording at any time
• Choose which applications/windows to record
• Enable/disable camera and microphone independently
• Control cursor tracking and custom effects
• Delete recordings, clear settings, revoke permissions

Account Controls

• Request copies of your personal data (including country information)
• Update or correct your account information (note: country information is automatically determined and cannot be manually changed)
• Delete your account and associated data (including country information)
• Export your data in common formats
• Request information about how your country data is used

Chrome Extension Permissions

Our Chrome extension requests these permissions for specific purposes:

• All URLs: For cursor tracking and auto-zoom on any website you choose to record
• Desktop Capture: Core screen recording functionality
• Storage: Remember your device preferences and settings
• Downloads: Save recorded videos to your device
• Tabs: Multi-tab recording support and dashboard integration
• Scripting: Inject cursor tracking scripts for enhanced recording features

Data Minimization

• Only collect data necessary for recording functionality
• No access to page content, passwords, or sensitive website data
• Scripts are injected only during active recording
• Automatic removal of all injected code when recording stops

Regional Privacy Rights

GDPR (European Union)

EU users have the right to:

• Access their personal data
• Rectify inaccurate data
• Erase personal data ("right to be forgotten")
• Restrict data processing
• Object to data processing
• Data portability

CCPA (California)

California residents have the right to:

• Know what personal information is collected
• Delete personal information
• Opt-out of the sale of personal information (we don't sell data)
• Non-discrimination for exercising privacy rights

Contact Information

For questions about this privacy policy or our data practices:

• Email: privacy@videoyards.com
• Support: contact@videoyards.com
• Contact Form: Contact Us Page

For Chrome extension specific privacy questions: Extension Support

Learn more about our pricing plans and screen recording best practices.

Legal Compliance

This privacy policy complies with:

• General Data Protection Regulation (GDPR)
• California Consumer Privacy Act (CCPA)
• Chrome Web Store Developer Program Policies
• Children's Online Privacy Protection Act (COPPA)
• Other applicable privacy laws